Employment Packet

Not all forms are required to be returned, and they are not all returned to the same office.  Please make sure they are returned to the correct office. Section 1 is returned
to the Comptroller.  Section 2 is returned to Court Reporting Services with originals
kept with the Chief Judge.  Section 3 is informational only.

The documents and links below represent each form required in Court Reporting
Services employment packet.  Click on them to view them in your browser.  You
must have Adobe Reader to view the PDF files.  Many of the forms can be typed into
prior to printing.  A copy of the form(s) may be saved to your computer by choosing
"save as" in the Adobe Reader program.  

If you are looking for the Per Diem Employment packet, it can be found

Forms are updated often.  Please report broken and inoperable links by using the
contact form.  Thank you.

1.  Payroll & Benefits Forms

Required forms:
 Combined Federal and State W-4
 W-9 - Request for Taxpayer ID.
 Life Insurance Beneficiary Designation
 Pension Beneficiary Designation   
 New Hire Tier Determination

The above forms should be faxed to Gillian Gabriel at (217) 524-6875.  

Benefits Elections:
Benefits Choice Books - Use this link to review benefits available to you
including health insurance, life insurance, dental/vision, flexible spending
accounts, and more.
Once you are ready to select benefits, contact MyBenefits at 1-844-251-1777.  
They will provide you with an employee ID to log into your online account, and
register with a password of your choice. The representative can walk you
through the process of enrolling in insurance/flex, or do it for you.  This
employee ID is not the same one you will use on transcript vouchers.

Opt-Out Information - If you are covered under another health benefit plan
and are electing to not participate in the State's health, dental and vision
coverage, please visit this link for more information.  You can inform the
MyBenefits representative that you will be opting out.  You must include a
copy of the insurance card from your current benefit provider.

NOTE: If you are covering dependents you will be required to provide documentation
showing a legal relationship, such as a copy of a birth certificate and/or a marriage

Required online registrations:
PayStubs - Your payroll stubs will be available online.  You must register for
an account after receiving your first check by direct deposit.
ShareFile - Court reporters are required to backup files at least once a
month.  Click on the ShareFile link for more information on how to register.

Direct Deposit
You should have been provided two different forms for direct deposit with your
employment confirmation email.  Both forms need to be completed with a copy of a
voided check or deposit slip attached to each one.  If you will not be preparing
transcripts as a part of your employment, you may disregard the "commercial"
deposits form.

The direct deposit forms (each with a voided check/deposit form) and pension
beneficiary form must be mailed with ORIGINAL signatures to:

      Office of the Comptroller
      Attn: Gillian Gabriel
      325 W Adams Street
      Springfield, IL  62704

Deferred Compensation Program
Deferred Compensation is a very beneficial 457 retirement plan.  It is highly
recommended that new employees sign up right away with a minimum contribution
of $10 per pay period or $20 per month.  Please review the links below for more
information and to sign up.  These form may be returned by fax with the payroll

 Deferred Compensation Program (information website)
 Deferred Compensation Enrollment Form & Beneficiary

2.  Court Reporting Services Forms

IMPORTANT NOTE:  The forms below should be RETAINED by the Chief Judge's office with COPIES emailed or faxed to Court Reporting Services (217) 557-0267.  
Do not fax with the payroll forms listed above.

 CRS Application Form  
 Verification of Previous Employment  (if applicable)
 Affidavit of Self-Employment (if applicable)
 Appointment Order
 Emergency Contact Form
 Headquarters/Residence Form
 I-9 Employment Verification (please send a COPY to payroll above)
 Oath of Office
 Photo ID Request
 Administrative Regulations Acknowledgment (see Regulations book below)

3.  Documents

The documents page of our website contains many important things you will
need to know during the course of your employment.  It will be important to
familiarize yourself with these documents.  Please review the following
documents linked on that page:
Administrative Regulations - the policies and handbook for employment
Code of Conduct - additional information about conduct
AOIC Standards - information about court records
Illinois Official Court Reporters